The main body of the Report is subdivided into logical sections, or chapters. The structure should follow the following format although the number of chapters may vary (the following is a sample, but you don’t have to follow exactly, the exact table of contents of your final report should have been discussed between yourself and supervisor at the moment):
- Title page
- Second page
– Abstract
- Acknowledgements
- Dedication
– Key words
- Contents Page
- Chapter 1 Introduction
- Chapter 1.1 Aims and Objectives
- Chapter 2 Market Research/literature review
- Chapter 3 Artefact Design,
- Chapter 4 Development & Testing
- Chapter 5 Evaluation
- Chapter 6 Conclusions & Further Work
- References
- Appendices
Title Page (Report Frontcover) (see slides on breo as well)
This should give:
– the student’s name
– the student’s number
– the title of project
– the degree title
– Undergraduate Thesis Report
– department’s and university’s identities
[E.g. Department of Computer Science & Technology
The University of Bedfordshire]
– the supervisor’s name
– the date (AY18/19) of writing the report
The abstract should be a concise summary of the study, identifying the nature and scope, the major findings and the contribution to the overall field of the subject. Abstracts give the reader an overview and feel for the work without first having to study the whole project.
The abstract must be succinct (not exceeding 200 words) and clearly written. It is important to note that the abstract is not an introduction.
This section should be used to state the names of the individuals who provided substantial help. Care must be taken not to forget the supervisor!!
The author usually dedicates the project to their spouse, parents, dog, or whomever they choose. This decision is left to the individual.
Assume that the project is to be converted to electronic form (e.g. CDROM or Internet). You need to supply key words and/or phrases so that researchers can locate the project by means of searches. The total number of key words must not exceed eight.
The Contents Page
The Contents should be structured by ‘nesting’ as shown in the example:
Contents List
1. CHAPTER TITLE
- Sub-section Title
1.2 Sub-section Title
2. CHAPTER TITLE
2.1 Sub-section Title
2.2 Sub-section Title
APPENDIX A TITLE
APPENDIX B TITLE
APPENDIX C TITLE
Introduction
This is always the first chapter and informs the reader about the nature of the artefact and the project. It should put the work into context, including history and the background to the study. The introduction presents a broad general development of the work covered in the project. The introduction should be presented under the sub-sections:
- Introduction to Problem
- Introduction to Project
- Introduction to Artefact
The introduction should also detail the structure of the report.
The Main Body of the Project
In the various chapters of the main body, the findings of the literature search, pertinent facts, evidence, data, analyses, findings, discussions and arguments are all presented. These chapters and the nested sections and sub-sections should be well structured and must remain focused. It is essential that the chapters, sections, sub-sections are all clearly linked together and are presented in a logical sequence. There should be a clear match between the contents of these chapters and the hypothesis, the questions asked and the aims and objectives presented in the Introduction.
Conclusions & Further Work
This section is used to bring together and summarise the main points and findings, along with any recommendations. The conclusion must not be used to introduce new material. You should finish your discussion with thoughts on future developments and/or recommendations.
References
These should be presented as per the Literature Review.
The Appendices
The appendix or appendices can be used to present detailed information of relevance that is not essential in the main text. Appendices help to minimise ‘clutter’ in the main body of the project, making it more readable. The project plan should be made the first Appendix. Any completed forms for the supervisor-student progress meetings might also be included as an appendix – as per the advice given by the supervisor. Any source code listings should be included as an appendix or submitted as a separate document – again as advised by the supervisor. Appendices may include, for example, data, graphs, tables, data sheets, background theory and lists of relevant names and addresses to support the main text. It is not acceptable to include photocopies of materials from books, journals or the Internet merely to show that certain documents were previously consulted. Material in appendices should be closely linked to the main document.
Every appendix should be coded with a letter, Appendix A, Appendix B, and so on, and should be titled. Each appendix begins on a fresh page. All material in the appendix should be cited in the main text.
Presentation
- The final document must be word-processed using the ‘formal’ font Times New Roman. The font size must be 12 point. The text should be Centre justified. You should use 1.5 line spacing.
- Paper size should be A4 and printing must only be on one side of the page. (we only request for e-copy submission, but if you want to make a hard copy for yourself, you may follow this)
- The margin on the left side of the sheet should be 4cm – to allow for spiral binding. (we only request for e-copy submission, but if you want to make a hard copy for yourself, you may follow this)
The length of the main body of the thesis is suggested to be around 70 pages (please discuss with your supervisor). This normally results in reports that have an average thickness of between 0.5 to 0.75 inches. The pre-Section 1 material, the figures, the references and the material incorporated into the appendices are excluded from the page count.
Proof-reading
As the writing progresses, every aspect of the entire project should be read and re-read, checked and double-checked to minimise errors. Electronic checking is also helpful with errors in spelling and grammar. Calculations should also be thoroughly checked. References must be scrutinised for accuracy. Mistakes, sloppy presentation, numerous typographical errors, all give a very bad impression.
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