Assessment Submission details:

• Please include following details on the top of your assessment:
  1. Your Name
  2. Your Student Id
  3. Your Trainer’s name
  4. Assessment Due Date
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Achieving Competence:

To be deemed competent in this assessment you must:

• Correctly address all the assessment requirements as described in this task
  • Correctly address all the submission instructions
  • Successfully complete the Assessment Questions
  • Submit assessment on or before the due date with an assessment cover sheet

Performance objective:

In this task, you will need to demonstrate the skills required to review and develop policies.

You will need to consult with the business manager to develop a sustainability policy that is consistent with organisational approaches to sustainability and complies with legislative and regulatory requirements

Assessment description:

You have been hired as the new environment officer at Tiny Opera Company. You will need to review the Tiny Opera Company case study including the Tiny Opera Company sustainability policy. You need to determine the shortfalls between the sustainability approach and the practices required of Tiny Opera Company and

develop the sustainability policy to reflect those requirements.

You will need to present draft policy documents to the business manager (your assessor) to agree on the final policy document.

Assessment Questions:

1. Review the case study information provided and determine all legislative and regulatory documents that describe compliance requirements for this company.
2. Research best practice models used by theatres and performance spaces.
3. Develop three options for the direction and focus of the policy and consider the likely effectiveness, timeframe and cost of implementing the option.

Write summaries of each option to present in your consultation with the Business Manager (your assessor).

• Arrange to meet with the Business Manager (your assessor) to consult on the policy options and decide on the preferred option.
• Draft a sustainability policy for Tiny Opera Company based on your research,

the company information provided and your consultation session. Ensure that you:

• specify the scope of the policy (who it applies to, relevant standards and legislation)
  • outline Tiny Opera Company’s commitment to the policy

• address areas of sustainability that Tiny Opera Company specifically wants to focus on.
• Consult with Business Manager (your assessor) to discuss the draft policy and gain approval for your draft.
• Update your draft policy according to agreements you made in consultation with Business Manager.
• Collate your research into legislation and best practice models and the sustainability policy you have developed into an interim report that includes:
  • an explanation of how you developed a sustainability policy that reflects Tiny Opera Company’s commitment to sustainability
  • descriptions of best practice models that were reviewed and how they informed the sustainability policy
  • strategies for promoting awareness of the sustainability policy
  • strategies for maximising the impact of the policy (training, marketing, stakeholder engagement)
• Submit the report, and the final version of the sustainability policy, to your assessor. Ensure you keep copies for your records.

Specifications

You must provide:

three policy option summaries draft sustainability policy

an interim report that includes:

an explanation of how you developed a sustainability policy that reflects Tiny Opera Company’s commitment to sustainability

descriptions of best practice models that were reviewed and how they informed the sustainability policy

strategies for promoting awareness of the sustainability policy

strategies for maximising the impact of the policy (training, marketing, stakeholder engagement)

• final version of the sustainability policy. Your assessor will be looking for:
  • communication skills to adjust communication to suit different circumstances: to write interim report and to consult and agree on sustainability policy
  • literacy skills to read and evaluate organisational documentation and legislative and regulatory information
  • research, analytical and writing skills to research, analyse and present information; to prepare written reports suited to intended audience
  • knowledge of best practice approaches to sustainable policy
  • knowledge of relevant sustainability regulations and codes of practice
  • knowledge of health and safety implications of policy being developed
  • knowledge of policy development processes and practices
  • knowledge of principles, practices, tools and techniques of sustainability management
  • knowledge appropriate to the performing arts industry
  • knowledge of Company policies and procedures required to complete the task
  • knowledge of systems and procedures to aid in the achievement of workplace sustainability.

Case Study

The history of the Tiny Opera Company

Tiny Opera Company operates in a rural NSW town. Colleen Starr started the company after moving to the small town from Sydney in the late 1970s. Colleen wanted to bring the wonder and entertainment of theatre-based performances to rural NSW. Her vision was to create a regional theatre that emulated the Sydney Opera House; making theatre both accessible and valued in her town and the surrounding community. Stella’s idea and passion was shared by a wealthy

landowner in the area who donated $2.3 million to support the purchase of a venue and the ongoing operation of the theatre. $1.3 million of this was invested in a trust which has been added to over the years that Tiny Opera Company has generated a profit.

Colleen Starr bought an old town hall that had been built in the early 1900s. The hall is listed on the State Heritage Register in NSW. Basic interior renovations were carried out to the stage, three dressing rooms, kitchen, break room, meeting room, food counter and ticketing booth including:

• painting internal walls
  • installing wall-mounted radiators throughout the theatres, dressing rooms and break room
  • installing a dishwasher and oven in the kitchen
  • installing a wood heater in the meeting room

Tiny Opera Company has staged regular performances in the theatre from the 1970s onwards.

Ten years ago, the Tiny Opera Company built a small office building to serve the growing number full time staff.

Tiny Opera Company today

The staff at Tiny Opera company currently include:

• Stage Manager (part time)
  • Director of Programming
  • Resident Designer (funded by a grant for 3 years)
  • Business Manager
  • Marketing Communications Manager (part time)

• Project Officers x 3 (part time)
  • Customer Service Representatives x 2 (part time)

This year, the Tiny Opera Company has added a position for a new environment officer. You have been hired as the new environment officer at Tiny Opera Company after responding to the following job advertisement:

Sustainability project officer position

Tiny Opera Company is taking a new direction to become a leading practitioner of sustainable practices in the performing arts industry. As part of this direction, Tiny Opera Company has created an exciting new position for a sustainability project officer. You will be motivated, enthusiastic about sustainability and ready to bring an innovative approach to Tiny Opera Company practices.

You will work within our small team at Tiny Opera to review work practices, especially the use of costume, props, lighting and facilities, as well as communications, and equal employment opportunity practices. You will be required to develop best practice models to increase sustainability practices across the organisation. This may involve training and educating staff through professional development, company newsletters and other similar approaches.

We are looking for a highly skilled individual capable of reviewing technical documents and legislation in order to develop plain language policy, internal memos and external publicity materials.

You are inducted by Nic Tan, the Business Manager of Tiny Opera Company, who gives you an overview of how the company wants to approach sustainability.

In the last six months, Tiny Opera Company has been focusing on becoming a more sustainable operation. Nic Tan has reviewed some of the organisation’s operations

and has observed that resource use in the theatre is not aligned with sustainable work practices being promoted at Tiny Opera Company.

Nic realises that this is at least partly due to the policy and procedure documents not reflecting industry requirements or reflecting Tiny Opera Company’s aim to increase sustainability across its operations. Nic wants you to update the sustainability policy to specifically reflect the sustainability aims of the business. She wants to focus on

the areas:

• minimising resource use
  • reducing toxic material and hazardous chemical use
  • employing life cycle management approaches
  • implementing a sustainability continuous improvement strategy.

Nic Tan also mentions that they need something in the policy that talks about

measuring resource use and reviewing resource records periodically because that’s the main way that Tiny Opera Company will be monitoring their progress towards minimising resource use.

Tiny Opera Company has made an effort to improve sustainability by pursuing some new sustainability initiatives:

• programming of all reverse-cycle air conditioners in the office to automatically switch off at 4.45 pm every day:
• currently air-conditioners are manually switched off
• it is the responsibility of the last staff member leaving each day to turn them all off – this is rarely done, and most commonly all air- conditioners are left running 24 hours per day.
  • better sorting of recyclable paper from general rubbish
  • using low VOC (volatile organic compound) paint when painting sets for performances to protect the health and safety of workers.

Nic Tan provides you with the budget for the previous few years as well as

projections for next year. Nic points out that the marketing budget has already been increased to allow for marketing the new Tiny Opera Company sustainability

initiatives. Nic Tan envisages that you will create sustainability policy options that fit within amount that is currently being generated as profit. Nic Tan points out that

there is quite a fluctuation in the amount of profit generated, so you should use it as a rough guide. ‘Who knows’, says Nic Tan, ‘with an innovative sustainability plan,

maybe you’ll even be able to generate some additional income by bringing bigger

audiences to the Tiny Opera Company in support of our new, sustainable direction’.

Sustainability is a long-term goal at Tiny Opera Company, but Nic would like to see a couple of actions implemented within the next 12 months.

Tiny Opera Company
	2 years ago	Last year	This year	Next year (projected)
	$	$	$	$
Income
Sales of goods and services	111,500	117,750	112,000	115,000
Venue hire	25,600	24,300	24,700	24,000
Grants	35,000	70,000	85,000	80,000
Philanthropy	75,500	74,750	72,000	72,000
Fundraising	3,300	6,500	5,800	4,500
Corporate partners	70,000	87,000	85,000	80,000
Investing activities	65,400	68,000	72,300	73,300
Total income	386,300	448,300	456,800	448,800

Expenses
Wages and salaries	275,000	303,000	358,000	358,000
Utilities	7,672	8,472	8,672	8,800
Maintenance	1,825	869	765	1000
Accounting expenses	1,500	1,500	1,750	1,750
Marketing	4,270	4,320	5,245	8,200
Performance costs	58,000	47,700	53,670	55000
Misc	2,500	3,200	1275	2000
Total expenses	350,767	369,061	429,377	432,750
Profit/loss	35,533	79,239	27,423	14,050

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