ASSESSMENT#3 – TERM 1 2025

WRITTEN ASSIGNMENT – DESCRIPTION

Assessment type:       Group work – Project plan   

Word limit:                 Part A: Presentation Equivalent to 500 words |Part B: Project plan 4000 words ± 5%

Due date:                    Week 11 Friday 11:45 pm AEST

Late submission: Mark deduction of 10% per each late day.

Weighting:                  50% (Part A – 10%, Part B – 40%)     

NOTE: Must be read in conjunction with PPMP20008 Assessment 3 project brief.

Overview

This assessment aims to provide students with an opportunity to apply their learning about initiating and planning methods, tools, and techniques in a real-case project setting by delivering a project plan for the establishment of  Tarneit Community Centre, Tarneit, 150 Sunset Views Boulevard, Tarneit, VIC 3029. You will be formed by your tutor into teams of 3-5 members (4 members preferably) to collaborate and deliver this project plan. Your project plan should be designed to address most of the project management knowledge areas as advised by the “A Guide to the Project Management Body of Knowledge (PMBOK Guide – 2017, 6^th and 7^th edition)”. For groups, it is essential to acquire a good understanding of the topics covered during Weeks 1 to 10, perform additional research, and apply their best project management knowledge and skills, such as communication, leadership, and time management skills, in a teamwork setting to achieve good results. The teams will present their project plan during Weeks 11 and 12 following the schedule provided by tutors.

PPMP20008 Assessment 3 Assignment 3: Project Plan for Tarneit Community Centre

Assessment Criteria

See the marking guide at the end of this document.

Learning Outcomes

This assessment is relevant to the following Unit Learning Outcomes (ULOs):

• Analyse the underlying project needs and justification,
• Apply contemporary techniques to identify and analyse stakeholders,
• Analyse, define and effectively decompose project scope,
• Apply appropriate project estimation techniques,
• Critically analyse and define actions to address project uncertainty.

Part A – Presenting the project plan

Once your project plan is near completion (during Weeks 11 and 12), as a team, you will have the chance to present the critical aspects of your project plan to the client representative [your tutor] and other students. Individually, you are also given a chance to reflect on your acquired knowledge and experiences throughout your teamwork and studying the unit while demonstrating your excellent presentation and communication skills.

• All team members must attend and present an equal portion of work.
• The presentation should cover all aspects of the project plan (Part A) in no more than 15 slides.
• The presentations will be held during the tutorial classes: Weeks 11 and 12 face-to-face. The presentation schedule will be arranged by the tutor.
• Presenters will have 14-16 minutes to present plus 5 minutes for Q&A.
• Online students will record the presentation and provide the access link in the final page of the presentation slide. Online students must test if the access link to the presentation is operational before the submission.

No marks will be awarded if the presentation is not given in the scheduled tutorial. The presentations will be graded based on individual performance at the presentation time.

• Prepare your presentation as a PowerPoint file only and demonstrate your project plan during tutorial classes in Weeks 11 and 12.

Part B – Project plan

Following the above conversation, your team must prepare a project plan and identify the activities needed to design, supply and build multi-units as per the provided “project brief”.

Steven Gerrard – senior project manager [your tutor], is your client representative. Steven supports you in clarifying the project requirements and guiding your team while preparing the project plan. During this time, Steven might bring new requirements for the project. You should be able to effectively engage the client representative in your project to ensure all requirements are clearly understood and incorporated into the project plan.

The project management plan must contain the following items:

1. Project description and justification

Provide a considered and concise description and background for the project. Justify the project and explain the expected outputs, outcomes and benefits of the project for its stakeholders.

PPMP20008 Assessment 3 Assignment 3: Project Plan for Tarneit Community Centre

• Scope baseline
  The baseline should contain a clear and concise scope statement, a well-thought project priority matrix, a well-crafted work breakdown structure (WBS) and a detailed WBS dictionary.
• Remember a good project scope statement will be derived from a good understanding of the project requirements and defining the value for the key stakeholders. A proper scope should be specific, measurable, achievable, realistic and time-relate (SMART). Follow the provided scope statement checklist provided in the lecture slides.
• Develop a project priority matrix considering the information provided in this document and the project brief.
• A fully specified WBS depicts the major deliverables, sub-deliverables and work packages, while WBS codes and vertical relationships are clearly expressed.
• WBS dictionary provides descriptions relevant to each element of the WBS. Prepare a descriptive table containing WBS codes, work package names and descriptions, and work package start and finish dates.
• Schedule baseline
• Prepare a detailed project activity list that is consistent with scope, major deliverables, WBS and WBS Dictionary. Use any Software (Word, Excel, MS Project, Teamgantt etc.) to develop the project Gantt chart covering all activities that have been identified. The Gantt chart must clearly identify and show:
• WBS codes,
• Project timeline,
• Milestones to complete the project,
• Activities predecessors and successors,
• Activities start and finish dates,
• Project critical path
• Allocated resources
• It is not enough to provide only software output, and a clear discussion of your scheduling logic, assumptions and key points of the schedule is essential. As a minimum, major milestones, completion dates, approval dates, critical activities and path durations must be discussed.
• Resource management plan
• In your project, resources could be direct labour, indirect labour, material and equipment. Assign resources to the required project activities, and show the workload of each resource. Moreover, ensure you use resource levelling and optimisation techniques to meet project priorities and develop an effective and efficient resource plan. Identify any additional expertise that may need to be brought in for the project (if any). Develop a responsibility matrix for the work packages. Here you can make a realistic assumption on what type of resources you need and what cost.
  Key assumptions made in developing resource planning must be explained. For example, you should explain your approach to resource estimation, optimisation and levelling.
• Cost baseline
• Cost estimation of the project is essential [Please pay attention to discussions in Section 4]. All the notes from the estimator in the [project brief] need to be addressed. You are required to specify the cost estimation method you use and justify it clearly. The budget table needs to be revisited, and a time-phased budget (cash flow) needs to be proposed and discussed. A funding requirement plan must be proposed based on the projected cash flow.
• Key assumptions made in developing the cost baseline must be explained. For example, you should explain your cost re-estimation approach, preparation of time-phased budget and funding requirements.
• Stakeholder management and communication plan
• Identify project stakeholders and develop a stakeholder register and communication plan. You are required to identify stakeholders, analyse and map (e.g. power/interest grid) them using an appropriate tool and design an engagement plan. Then, a communication plan must be developed as per the chosen stakeholder engagement strategies and discussed. Discuss your stakeholder management approach.
• Risk management plan
• You need to clearly explain your risk management approach (how you want to deal with your project’s risks). Then, develop a risk assessment form focusing on significant project risks and identify risk values. Then, develop a risk response matrix for the top five risks.
• You must identify at least 10 risk factors, rank them, and develop a risk response plan for the top 5 risks.
• Do not forget to explain the risk assessment form in terms of risks’ probability and impact.
• Do not forget to explain the selected risk response strategy and contingency plan for each one of the five risks.
• Change management plan
• Specify your change management approach for the project, ensuring all changes can be defined, reviewed, and agreed upon so they can be appropriately communicated and implemented to all stakeholders. Your change management plan should also include the type of changes you anticipate, a proposed change control board, a role/responsibility matrix for change, and a change management process (step-by-step guide for a change).
• The change management approach is not to be confused with the change management process.
• Team charter
• A team charter is more concerned about your first team meeting when you kick off the project. Please briefly discuss the groups’ approach on how the team will accomplish the project. As with any new team, your team is required to do the followings:
• Become acquainted with one another as individuals.
• Develop a shared understanding of one another’s priorities or degree of commitment to group participation.
• Share expectations regarding what the group should look like.
• Establish a shared sense of group purpose.
• [You as a team must participate in the “team charter activity” that will be conducted during Tutorials in Week 5]. You will be given instructions on how to perform in team charter activity. As a result, you are needed to add the below items to your project plan under the team charter section:
• A brief biography of each team member and the role of each team member in this project,
• A team goal statement outlining your team’s combined priorities and goals about the teamwork that you will engage in as a result of this assignment,
• Team ground rules,
• Conflict resolution process.
• Template
• This assignment must be delivered in a report format containing:
• A cover letter,
• Table of content,
• Sections 1-9 mentioned above,
• Reference list (if any),
• Appendices (if any).
• Task allocation to each team member and minimum 3 minutes of meeting.
• Note: Late submission will incur a mark deduction of 10% per each late day.
• Referencing guidelines
• This assignment does not require a set number of references. However, if you rely on work from others, ensure that sources are referenced. A list of references and a bibliography must be included in this case.
• Academic integrity and plagiarism
• Academic integrity is about the honest presentation of your academic work. It means acknowledging the work of others while developing your insights, knowledge and ideas. You should take extreme care that you have:
• Acknowledged words, data, diagrams, models, frameworks and/or ideas of others you have quoted (i.e. directly copied), summarised, paraphrased, discussed or mentioned in your assessment through the appropriate referencing methods,
• Provided a reference list of the publication details so your reader can locate the source if necessary. This includes material taken from Internet sites.
• Generative AI tools such as ChatGPT are not accepted in the final submitted reports and presentation slides.
• If you do not acknowledge the sources of your material, you may be accused of plagiarism because you have passed off the work and ideas of another person without appropriate referencing, as if they were your own.
• CQUniversity treats plagiarism as a very serious offence constituting misconduct. Plagiarism covers a variety of inappropriate behaviours, including:
• Failure to properly document a source,
• Copyright material from the internet or databases,
• Collusion between students.
• For further information on our policies and procedures, please refer to the University website.