Assessment 2 Information
| Subject Code: | TECH2200 | ||
| Subject Name: | IT Project Management | ||
| Assessment Title: | Project Management Plan and Recommendations | ||
| Assessment Type: | Report | ||
| Word Count: | 2000 | Words | (+/-10%) |
| Weighting: | 40 % | ||
| Total Marks: | 40 | ||
| Submission: | MyKBS | ||
| Due Date: | Week 10 | ||
Your Task
Your second assessment in this subject requires you to create a detailed Project Management Plan (PMP) based on the Business Case you have created in the first assessment. The PMP has detailed management plans for scope, time, cost, team, and communication, plus a thorough risk analysis by using the Risk Matrix. which provides a comprehensive guide and recommendations for the project execution, control, and monitoring after it is approved.
Assessment Description
A Project Management Plan is a project management document that outlines the details of what, how, when and what if of a project’s execution. It is presented in a well-structured written document to all key stakeholders so that they can gain a comprehensive understanding of the plan to execute the project. A PMP is essential to project success, and it causes failure if we don’t get it right in the first place. The Risk Analysis using the Risk Matrix is based on two factors: the likelihood that the risk event will occur, and the potential impact that the risk event will have on the project. In other words, it’s a useful tool that helps you visualise and understand the risk so that we can make good recommendations to the project. A thorough understanding of how to write a Project Management Plan and Risk Analysis must be demonstrated in this assessment.
The learning outcomes you will demonstrate in performing this assessment includes:
| LO1: | Interpret the IT objectives and project expectations of a business stakeholder. |
| LO2: | Predict risks and problems associated with the effectiveness and timeliness of IT projects. |
| LO3: | Recommend pre-emptive solutions and mitigation strategies for the risks and problems that emerge in IT projects. |
| LO4: | Develop a comprehensive project plan, inclusive of budgets and Gantt charts, via the use of project management software. |
Assessment Instructions
Based on your approved business case, you are required to create a Project Management Plan to cover the following:
- Executive Summary
- Provide a high-level introduction of what your report will cover about the Project Management Plan
- Include the purpose of the Project Management Plan
2. Project Goals
- Include a summary of what the project will achieve (at least 4)
3. Scope Statement
- Expand the 2-levels WBS in assessment 1 into a 4-levels WBS (refer to below example)
- The WBS will outline what are in-scopeOut of scope (at least 4)
- This section details the work which are not included in this project so they should not be performed
- Out of scope (at least 4)
- This section details the work which are not included in this project so they should not be performed
- The WBS will outline what are in-scopeOut of scope (at least 4)
| 1.2.2 Programming Task #2 |
WBS Example
4. Time Management
- Develop a Gantt Chart using MS Excel, GanttProject, or ProjectLibre based on the WBS
- Demonstration will be covered in Week 7 (Project Management Tools)
5. Cost Management / Budget
- Develop a budget plan based on the WBS (Cover all level 4 WBS items)
- Hint: create a table to list items based on WBS and calculate the estimated cost
| WBS items | Estimated Cost |
| Item 1 | $3200 |
| TOTAL | $…. |
6. Team Management
- Develop a team / recourse plan (at least 6 team members)
- Hint: create a table to outline: Name, role, skills
7. Communications Plan
- Develop a communications plan by using communication matrix (at least 6)
| Communication Type | Objective | Meeting type | Frequency | Audience | Owner | Outputs |
| Example: Start-up Meeting | Introduce the project team and the project. Review project objectives and management approach. | Face-to-face / Conference call | Once off | Sponsor Project, Team Stakeholders | Project Manager | Project description. Meeting Minutes. |
8. Risk Analysis
- Analyse the risk by using Risk Matrix to cover:
- The major risks (at least 6)
- Their likelihood (rate 1 – 5), the consequence on the project (rate 1 – 5)
- The cause of the risk
- The response that will be undertaken
- The resources that will be used in the response
- The owner of the risk is in terms of monitoring, acting, and reporting
- Provide at least 3 recommendations based on the risk analysis
Submission Instructions
- Name your report document “Assessment 2_Report_[Student ID]”
- Save it as a Word or PDF document format
- Name your Excel/GanttProject/ProjectLibre document “Assessment 2_Gantt_[Student ID]”
Assessment Marking Guide
| Criteria | F (Fail) 0 – 49% | P (Pass) 50 – 64% | C (Credit) 65 – 74% | D (Distinction) 75 – 84% | HD (High Distinction) 85 – 100% | Mark |
| Introduction (Executive Summary & Project Goals) | Executive summary is poorly written with no clarity and/or not based on the business case. Project goals are missing | Executive summary is reasonably ok written based on the business case. Project goals are reasonably ok outlined with 1 goal only | Executive summary is well written with some clarity based on the business case. Project goals are well outlined with 2 goals | Executive summary is well written with good clarity based on the business case. Project goals are well outlined with 3 goals | Executive summary is excellently well written with clarity based on the business case. Project goals are extremely well outlined with 4 goals | /4 |
| Scope Statement | Poor or no scope statement. Poor or no WBS, 1 level WBS but not based on the business case without any out of scope | Reasonably ok scope statement 3-levels WBS are very well outlined based on the business case with 1 out of scope are reasonably good described | Good scope statement 3- levels WBS are very well outlined based on the business case with 2 out of scope are well described | Very good scope statement 4-levels WBS are very well outlined based on the business case with 3 out of scope are very well described | Excellent scope statement 4-levels WBS are extremely well outlined based on the business case with 4 out of scope are extremely well described | /4 |
| Time Management | Poor time management plan without using Gantt chart in MS Excel. No WBS item and time allocation are covered | Reasonably ok time management plan using Gantt chart in MS Excel but missing majority of WBS items and lacking evidence of considering for time allocation to each WBS items | Good time management plan using Gantt chart in MS Excel to present some WBS items with less clarity and reasonable considering for time allocation to each WBS items | Very good time management plan using Gantt chart in MS Excel to present most of WBS items with clarity and well considering for time allocation to each WBS items | Excellent time management plan using Gantt chart in MS Excel to present 4- levels WBS items with clarity and extremely well considering for time allocation to each WBS items | /5 |
| Cost / Budget | Poor cost / budget plan without covering WBS items and no budget allocation or poor judgement to allocate the budget | Reasonably ok cost/budget plan but missing majority of WBS items. Reasonably good judgement for budget allocation to the WBS items | Good cost/budget plan to cover some of WBS items with clarity. Good judgement for budget allocation to the WBS items | Very good cost/budget plan to cover most of WBS items with clarity. Well judgement for budget allocation to the WBS items | Excellent cost/budget plan to cover all WBS items with clarity. Extremely well judgement for budget allocation to the WBS items | /5 |
| Team Management | Poor team management plan to include 2 or less team members without clarify (missing name, role, or skills) | Reasonably ok team management plan to include 3 team members but less clarity (missing name, role, or skills) | Good team management plan to include 4 team members with clarity (name, role, and skills) | Very good team management plan to include 5 team members with clarity (name, role, and skills) | Excellent team management plan to include 6 team or more members with clarity (name, role, and skills) | /6 |
| Communications Plan | Poor communications plan to include 2 or less communication types without clarity (missing Objective, Meeting type, Frequency, Audience, Owner, or Outputs) | Reasonably ok communications plan to include 3 communication types but less clarity (missing Objective, Meeting type, Frequency, Audience, Owner, or Outputs) | Very good communications plan to include 4 communication types with clarity (Objective, Meeting type, Frequency, Audience, Owner, Outputs) | Very good communications plan to include 5 communication types with clarity (Objective, Meeting type, Frequency, Audience, Owner, Outputs) | Excellent communications plan to include 6 or more communication types with clarity (Objective, Meeting type, Frequency, Audience, Owner, Outputs) | /6 |
| Risk Analysis and recommendations | Poor risk analysis to include 2 or less major risks without clarity (missing Likelihood, impact, cause, response, resources, or owner). Rating is not assigned to both Likelihood and Impact, or even assigned but without reasonable judgement. Provide no recommendation | Reasonably ok risk analysis to include 3 major risks with less clarity (missing Likelihood, impact, cause, response, resources, or owner). Rating is assigned to both Likelihood and Impact with ok judgement. Provide 1 recommendation | Good risk analysis to include 4 major risks with clarity (Likelihood, impact, cause, response, resources, owner). Rating is assigned to both Likelihood and Impact with good judgement. Provide 2 recommendations | Very good risk analysis plan to include 5 major risks with clarity (Likelihood, impact, cause, response, resources, owner). Rating is assigned to both Likelihood and Impact with very well judgement. Provide 3 recommendations | Excellent risk analysis to include 6 or more major risks with clarity (Likelihood, impact, cause, response, resources, owner). Rating is assigned to both Likelihood and Impact with extremely well judgement. Provide at least 3 recommendations | /6 |
| Report Presentation | Poor structure and clarity, major grammar, and spelling issues | Reasonable structure and headings. Some grammatical or spelling issues | Good structure and presentation, headings for different sections, Reasonable grammar, and spelling | Very good structure and presentation, headings for different sections. Grammar and spelling are very good | Excellent structure and presentation, easy to follow, headings for different sections. Excellent grammar and spelling | /2 |
| Referencing | Poor referencing with less than 2 references cited, or more than 2 references cited but without following the KBS referencing guide | Reasonably good referencing with 2 references cited following the KBS referencing guide | Good referencing with 3 references cited following the KBS referencing guide | Very good referencing with 4 references cited following the KBS referencing guide | Excellent referencing with 5 or more references cited following the KBS referencing guide | /2 |
| Feedback and grades will be released via MyKBS | Total: /40 | |||||
Important Study Information Academic Integrity Policy
KBS values academic integrity. All students must understand the meaning and consequences of cheating, plagiarism and other academic offences under the Academic Integrity and Conduct Policy.
What is academic integrity and misconduct? What are the penalties for academic misconduct? What are the late penalties?
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Word Limits for Written Assessments
Submissions that exceed the word limit by more than 10% will cease to be marked from the point at which that limit is exceeded.
Study Assistance
Students may seek study assistance from their local Academic Learning Advisor or refer to the resources on the MyKBS Academic Success Centre page. Click here for this information.
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