Project Management Plan and Recommendations

Project Management Plan and Recommendations

Assessment 2 Information

Subject Code:TECH2200
Subject Name:IT Project Management
Assessment Title:Project Management Plan and Recommendations
Assessment Type:Report
Word Count:2000Words(+/-10%)
Weighting:40 %
Total Marks:40
Submission:MyKBS
Due Date:Week 10

Your Task

Your second assessment in this subject requires you to create a detailed Project Management Plan (PMP) based on the Business Case you have created in the first assessment. The PMP has detailed management plans for scope, time, cost, team, and communication, plus a thorough risk analysis by using the Risk Matrix. which provides a comprehensive guide and recommendations for the project execution, control, and monitoring after it is approved.

Assessment Description

A Project Management Plan is a project management document that outlines the details of what, how, when and what if of a project’s execution. It is presented in a well-structured written document to all key stakeholders so that they can gain a comprehensive understanding of the plan to execute the project. A PMP is essential to project success, and it causes failure if we don’t get it right in the first place. The Risk Analysis using the Risk Matrix is based on two factors: the likelihood that the risk event will occur, and the potential impact that the risk event will have on the project. In other words, it’s a useful tool that helps you visualise and understand the risk so that we can make good recommendations to the project. A thorough understanding of how to write a Project Management Plan and Risk Analysis must be demonstrated in this assessment.

The learning outcomes you will demonstrate in performing this assessment includes:

LO1:Interpret the IT objectives and project expectations of a business stakeholder.
LO2:Predict risks and problems associated with the effectiveness and timeliness of IT projects.
LO3:Recommend pre-emptive solutions and mitigation strategies for the risks and problems that emerge in IT projects.
LO4:Develop a comprehensive project plan, inclusive of budgets and Gantt charts, via the use of project management software.

Assessment Instructions

Based on your approved business case, you are required to create a Project Management Plan to cover the following:

  • Executive Summary
    1. Provide a high-level introduction of what your report will cover about the Project Management Plan
    • Include the purpose of the Project Management Plan

2.     Project Goals

  1. Include a summary of what the project will achieve (at least 4)

3.     Scope Statement

  • Expand the 2-levels WBS in assessment 1 into a 4-levels WBS (refer to below example)
    1. The WBS will outline what are in-scopeOut of scope (at least 4)
      • This section details the work which are not included in this project so they should not be performed
    • Out of scope (at least 4)
      • This section details the work which are not included in this project so they should not be performed
1.2.2 Programming Task #2

WBS Example

4.     Time Management

  1. Develop a Gantt Chart using MS Excel, GanttProject, or ProjectLibre based on the WBS
    1. Demonstration will be covered in Week 7 (Project Management Tools)

5.     Cost Management / Budget

  1. Develop a budget plan based on the WBS (Cover all level 4 WBS items)
    1. Hint: create a table to list items based on WBS and calculate the estimated cost
WBS itemsEstimated Cost
Item 1$3200
  
  
TOTAL$….

6.     Team Management

  1. Develop a team / recourse plan (at least 6 team members)
    1. Hint: create a table to outline: Name, role, skills

7.     Communications Plan

  1. Develop a communications plan by using communication matrix (at least 6)
Communication TypeObjectiveMeeting typeFrequencyAudienceOwnerOutputs
Example: Start-up MeetingIntroduce the project team and the project. Review project objectives and management approach.Face-to-face / Conference callOnce offSponsor Project, Team StakeholdersProject ManagerProject description. Meeting Minutes.
       

8.     Risk Analysis

  1. Analyse the risk by using Risk Matrix to cover:
    1. The major risks (at least 6)
    1. Their likelihood (rate 1 – 5), the consequence on the project (rate 1 – 5)
    1. The cause of the risk
    1. The response that will be undertaken
    1. The resources that will be used in the response
    1. The owner of the risk is in terms of monitoring, acting, and reporting
    • Provide at least 3 recommendations based on the risk analysis

Submission Instructions

  • Name your report document “Assessment 2_Report_[Student ID]”
    • Save it as a Word or PDF document format
  • Name your Excel/GanttProject/ProjectLibre document “Assessment 2_Gantt_[Student ID]”

Assessment Marking Guide

CriteriaF (Fail) 0 – 49%P (Pass) 50 – 64%C (Credit) 65 – 74%D (Distinction) 75 – 84%HD (High Distinction) 85 – 100%Mark
Introduction (Executive Summary & Project Goals)Executive summary is poorly written with no clarity and/or not based on the business case. Project goals are missingExecutive summary is reasonably ok written based on the business case. Project goals are reasonably ok outlined with 1 goal onlyExecutive summary is well written with some clarity based on the business case. Project goals are well outlined with 2 goalsExecutive summary is well written with good clarity based on the business case. Project goals are well outlined with 3 goalsExecutive summary is excellently well written with clarity based on the business case. Project goals are extremely well outlined with 4 goals/4
Scope StatementPoor or no scope statement. Poor or no WBS, 1 level WBS but not based on the business case without any out of scopeReasonably ok scope statement 3-levels WBS are very well outlined based on the business case with 1 out of scope are reasonably good describedGood scope statement 3- levels WBS are very well outlined based on the business case with 2 out of scope are well describedVery good scope statement 4-levels WBS are very well outlined based on the business case with 3 out of scope are very well describedExcellent scope statement 4-levels WBS are extremely well outlined based on the business case with 4 out of scope are extremely well described/4
Time ManagementPoor time management plan without using Gantt chart in MS Excel. No WBS item and time allocation are coveredReasonably ok time management plan using Gantt chart in MS Excel but missing majority of WBS items and lacking evidence of considering for time allocation to each WBS itemsGood time management plan using Gantt chart in MS Excel to present some WBS items with less clarity and reasonable considering for time allocation to each WBS itemsVery good time management plan using Gantt chart in MS Excel to present most of WBS items with clarity and well considering for time allocation to each WBS itemsExcellent time management plan using Gantt chart in MS Excel to present 4- levels WBS items with clarity and extremely well considering for time allocation to each WBS items/5
Cost / BudgetPoor cost / budget plan without covering WBS items and no budget allocation or poor judgement to allocate the budgetReasonably ok cost/budget plan but missing majority of WBS items. Reasonably good judgement for budget allocation to the WBS itemsGood cost/budget plan to cover some of WBS items with clarity. Good judgement for budget allocation to the WBS itemsVery good cost/budget plan to cover most of WBS items with clarity. Well judgement for budget allocation to the WBS itemsExcellent cost/budget plan to cover all WBS items with clarity. Extremely well judgement for budget allocation to the WBS items/5
Team ManagementPoor team management plan to include 2 or less team members without clarify (missing name, role, or skills)Reasonably ok team management plan to include 3 team members but less clarity (missing name, role, or skills)Good team management plan to include 4 team members with clarity (name, role, and skills)Very good team management plan to include 5 team members with clarity (name, role, and skills)Excellent team management plan to include 6 team or more members with clarity (name, role, and skills)/6
Communications PlanPoor communications plan to include 2 or less communication types without clarity (missing Objective, Meeting type, Frequency, Audience, Owner, or Outputs)Reasonably ok communications plan to include 3 communication types but less clarity (missing Objective, Meeting type, Frequency, Audience, Owner, or Outputs)Very good communications plan to include 4 communication types with clarity (Objective, Meeting type, Frequency, Audience, Owner, Outputs)Very good communications plan to include 5 communication types with clarity (Objective, Meeting type, Frequency, Audience, Owner, Outputs)Excellent communications plan to include 6 or more communication types with clarity (Objective, Meeting type, Frequency, Audience, Owner, Outputs)/6
Risk Analysis and recommendationsPoor risk analysis to include 2 or less major risks without clarity (missing Likelihood, impact, cause, response, resources, or owner). Rating is not assigned to both Likelihood and Impact, or even assigned but without reasonable judgement. Provide no recommendationReasonably ok risk analysis to include 3 major risks with less clarity (missing Likelihood, impact, cause, response, resources, or owner). Rating is assigned to both Likelihood and Impact with ok judgement. Provide 1 recommendationGood risk analysis to include 4 major risks with clarity (Likelihood, impact, cause, response, resources, owner). Rating is assigned to both Likelihood and Impact with good judgement. Provide 2 recommendationsVery good risk analysis plan to include 5 major risks with clarity (Likelihood, impact, cause, response, resources, owner). Rating is assigned to both Likelihood and Impact with very well judgement. Provide 3 recommendationsExcellent risk analysis to include 6 or more major risks with clarity (Likelihood, impact, cause, response, resources, owner). Rating is assigned to both Likelihood and Impact with extremely well judgement. Provide at least 3 recommendations/6
Report PresentationPoor structure and clarity, major grammar, and spelling issuesReasonable structure and headings. Some grammatical or spelling issuesGood structure and presentation, headings for different sections, Reasonable grammar, and spellingVery good structure and presentation, headings for different sections. Grammar and spelling are very goodExcellent structure and presentation, easy to follow, headings for different sections. Excellent grammar and spelling/2
ReferencingPoor referencing with less than 2 references cited, or more than 2 references cited but without following the KBS referencing guideReasonably good referencing with 2 references cited following the KBS referencing guideGood referencing with 3 references cited following the KBS referencing guideVery good referencing with 4 references cited following the KBS referencing guideExcellent referencing with 5 or more references cited following the KBS referencing guide/2
  Feedback and grades will be released via MyKBSTotal: /40

 

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