Table of Contents
2.Project’s context, objectives and purpose. 2
3.Project scope, key deliverables, milestones, success criteria and requirements. 3
4.Key risks and suggest strategies to mitigate risks. 5
5.Budget based on cost estimates and activities. 6
The primary purpose of the report is to prepare a project management plan for the Royal Melbourne Show while outlining the key project management concepts. The context and the main objectives of this event will be described in this paper. The project scope of the show, the key deliverables, and the milestones, are discussed in this paper. This study also contains the success criteria and the requirements of the show that can make the event successful will be also mentioned. Following this the main risk that can harm the success of the show will be outlined. At the end of the report, the estimated budget and the whole process of organizing the event will be also discussed for the better success of the Royal Melbourne Show.
2. Project’s context, objectives and purpose
Melbourne royal Show is the well-organized show that was held by the royal agricultural society of Victoria. This is the show that includes an extensive entertainment program and contains a wide mix of services according to the people (Melbourne Royal Show. 2022). Approximately, half a millions of people visit and participate in various programs in the show. The entertainment in the Melbourne Royal show includes several live shows, several activities, and this show have the reflection of the several entertainers who have the getup of mickey mouse and Minnie mouse.
The main objectives of this Melbourne Royal Show is to focus on the broken down into particular targets, so that they facilitate the event transfer and assessment (Melbourne Royal Show. 2022). This show can provoke advanced effects and various outcomes that are both for the organizers as well as the host community. The different stakeholders that includes the spectators, participants, sponsors, and also media. These collections of various aims and objectives for the event have been scheduled to attain the attraction to these entertainment event and Australian people can enjoy this event.
The main purpose of this Melbourne show is to display the lifestyle and rituals of different rural industry of the country that contains livestock and generate with its various competitors and also offered prize and rewards as the show have the characteristics of numerous amusement rides and also a slideshow in alley (Melbourne Royal Show. 2022). The tradition of the Australia of show bags that includes the samples of products that also produce several commercial enterprises. The main aim of this Melbourne Royal show is to entertain and give some enjoyment to the Australian people so that they can get free from their daily schedule and can relax their body by getting entertainment according to their interesting activities. Through this show, the Australian people while forgetting their daily schedule, they can enjoy this show with their families and spend some time in it.
3. Project scope, key deliverables, milestones, success criteria and requirements
Project Scope of the Melbourne Royal show is the part of the project planning that includes the determination and documentation in the particular project goals, activities, project goals, costs, deliverables, and Deadlines. The project scope explains the all details of the show and these details explains about the starting date and also ending date of the event, it also contains the involvement of all the various entertaining parties of the event, the names of all the stakeholders and the organizing team of the event, the exact location of the vent of the Melbourne Royal show is also contained by the project scope (Drummond, 2022). The project scope plays an important role in organizing any show as it have all the details about the show that can make the show successful for the full entertainment of their customers.
Key deliverables holds the main tasks of the events, and these tasks holds and important role in organizing the Melbourne Royal Show. This key deliverables includes the event infrastructure, list of organizers, audience and their interests, attendees of the show, venue that should not be so far from the targeted audience as well as media. The key delivery that is infrastructure of the show the substructure of the show that should be attractive and this arrangement should also provide the full view of the show so that Australian people can enjoy all the arrangements according to their interests (Dounavi et al., 2022). The venue or the location of the show is the key delivery of the Melbourne show that should not be so far from the town and have the safe place for the Australian people. The organizer should have to focus in the location of the show so that they can attract the quantity of customers as much as possible. The managers and the organizers of the Melbourne Royal show should use the various popular media so that they can provide all the information and facilities that have been arranged for them (Shaffer & Kazerouni, 2021). The directors of the show also use the newspaper and the social media where the gathering of people happens in a large quantity so that they can attract the public attention by providing the all details such as opening timing and closing timing of the show.
The milestones of the show includes the goal and the main purposes of the show. The organizing team decides the milestones of the show. The milestones of the Melbourne Royal Show includes the estimate number of the customer gatherings who will participates in this show.
These milestone also holds the quantities of entertaining services, the length of the area that can make the show successful. The success criteria of the Melbourne Royal show decide the fulfillment of the milestones that were decided by the organizing team of the event. The estimate quantity of customers that was estimating by the organizers should be match than the success criteria of the show can match (Cruz Villazón et al., 2020). The success criteria is fully depend on the milestones of the show. The requirements of the Melbourne Royal show matters a lot for the fulfillment of the event.
The requirements of this show should be according to the demands and needs of the Australian customers. The organizing team of the event organize and fixes the facilities and entertaining services according to the interests so that they can attract more customers to increase the success criteria of the show (Schadler et al., 2020). The requirements of the show also includes the perfect lightning, proper environment, Entertaining services of all ages, better transport facilities, that can invite various people for the full entertainment and without any hesitation the targeted customers can be the part of the success of show. The requirements of the event also ensures the public to provide the best quality of services that contains parking service of their vehicle, foods and various dishes, Water facility, security checkup, for the comfortability of their targeted Australian customers.
4. Key risks and suggest strategies to mitigate risks
There were various types of risks that can be recognized and they can also harm the success criteria of the Melbourne Royal Show. These types can be held through the unwanted issues that can ruin the program and the Australian customers can feel unsafe due to which the event will fail there can various types of losses can be occurred which include economic as well as life losses. Crowd management is one of the risks that can make the public uncomfortable and make the environment of the event very rough and hard (Iriarte & Bayona, 2020). The insecurity risk of the customer’s assets such as their vehicles, or any other things is also one of the risks in the show. The absence of arrangement of a hygienic environment and lack of proper facilities for the people can also reduce the number of customers. The deficiency of public transport and traffic management system can be a risk to the show that can reduce the number of customers who wants to enjoy the show and also the venue risk of the show can also make the show unsuccessful. The risk of unpredictable weather can also harm the Melbourne Royal show and this can cause harass the crowd (Barghi, 2020). The staff and voluntary safety are also very important in the event as they play a very critical role in the success of the event.
These risks can be reduced by following the rules and regulations of all the safety measures. The organizing process of this event must be according to the instructions for the welfare of the public. The organizing team should know and understand the importance of all the safety measures that can be beneficial for the health and economy of the Australian people as well as the event too (Damayanti et al., 2019). The risk of crowd management can be reduced when the venue of the event should be in the proper place and the area of the venue can be the proper size for the event. The organizing team of the show should fix some rules for the entry and exit gates so that the public cannot disturb each other while roaming inside the event. Fire hazards and also medical assistance should be present during the whole process for the comfort of the people (Unterhitzenberger & Bryde, 2019). The security guards should be associated with the event so that they can manage and control the public crowd and can also remove the disturbing element for the better success of the event.
The environment inside the show must be friendly and the Australian people can be comfortable and feel safe inside the Melbourne Royal Show. The security of the children participating in the show and their caring process should be in a proper way. The entertainment activities should be planned in a proper manner so that the organizing team can reduce the risk of the event. The technique of arrangement of the event should be in a way that can ensure the public that they are safe from the unpredictable weather. The air-conditioned hall and seating arrangement in the shed, the water facility and also the delicious food should be organized inside the event so that the Customers can enjoy the show according to their requirements (Ford & Lyneis, 2020). The medical emergency should also be present and also there should be some healthcare professionals and the first aid kit should be present in the event.
5. Budget based on cost estimates and activities
The estimated cost of the budget for the Melbourne Royal show should be in the appropriate manner that can manage all the entertaining activities in a proper manner. The estimated budget for the Royal Melbourne Show is $108 million. Being the project manager, there should be the determination of the event also the details of the overall budget should be present. By checking the previous entertaining activities, the estimated budget cost of the Melbourne Royal Show should be organized. The research must be done for the event that can manage and well control the budget of the show in the proper way (Khodeir & Nabawy, 2019). The stakeholders of the show and their contributions and importunacy should be known and understood by the organizing team. The preparation of the budget or the rough work of the budget should be done to establish the event budget in a crucial method (Appendix 1). This technique can support the expenses of the event and revenues and can also measure the success of the Melbourne Royal show.
This paper concludes with the details of the Royal Melbourne Show that would be organized in Australia. It is considered that the Royal Melbourne show provides the all entertaining activities that would be arranged by the organizing team according to the interests of the Australian people. it is recognized that the show could be organized for two months that including all the enjoyable rides, entertainment, food, games, as well a show bag for the full enjoyment of the people. The main purpose of the show as well as the project scope, milestones, success criteria, objectives, and the context of the show was also clarified in this paper. The risk that could be an obstacle in the event and can ruin the enjoyment of the public was also discussed in this paper. The rules and regulations that can reduce these risks for the better success of the event was also mentioned in this paper.
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